Personal & Executive Assistant (Bi-Lingual)
ResaltadoDescripción
About the Role
We are looking for a highly organized, proactive, and bilingual (English/Spanish) Personal & Executive Assistant to support the Founder & CEO of a U.S.-based recruiting firm with operations in Panama. You will work on-site from a home office in Santa María Golf & Country Club, Panama City, five days per week. This role blends family logistics, personal errands, and professional administrative support — ideal for someone who thrives on variety, takes ownership, and can anticipate needs before they arise.
How to Apply
-Send your CV and a brief cover letter (in English). Please include "Personal Assistant — Santa María" in the subject line. Applications in English will be prioritized.
Cualificación
-Fluent in English and Spanish (spoken and written) — this is non-negotiable
-Valid Panamanian driver's license and reliable personal vehicle — daily driving is required
-Available to work on-site in Santa María, Panama City, Monday through Friday
-Proficient in Google Workspace (Gmail, Google Calendar, Google Docs, Google Sheets, Google Meet, Google Drive)
-Minimum 2 years of experience as a personal assistant, executive assistant, or office manager
-Excellent organizational and time-management skills with strong attention to detail
-Discreet and trustworthy — you will have access to sensitive personal and business information
-Resourceful problem-solver who can navigate Panamanian bureaucracy and logistics with minimal supervision
-Professional demeanor with strong interpersonal communication skills
-Comfortable working in a home-office environment with a family present
Nice to Have
-Experience supporting a startup founder, entrepreneur, or executive in a similar hybrid personal/professional role
-Familiarity with recruiting tools or applicant tracking systems (e.g., Ashby, Lever, Greenhouse)
-Experience with basic accounting or invoicing software (e.g., QuickBooks)
-Prior experience coordinating international travel across the Americas
-Compensation & Benefits
-Monthly salary: $1,200 USD/month depending on experience and qualifications
-Paid vacation and sick leave per Panamanian labor code
-Gas/transportation stipend to cover work-related driving
Habilidades y Funciones
Responsibilities
-Manage the CEO's calendar, inbox, and scheduling across multiple time zones using Google Calendar, Gmail, and Google Meet
-Draft, format, and proofread professional correspondence, candidate introduction notes, client communications, and internal documents in English and Spanish
-Coordinate domestic and international travel logistics: flights, hotels, airport transfers, itineraries, and visa requirements
-Run personal and family errands including grocery runs, pharmacy pickups, appointment scheduling, and vendor coordination
-Handle household logistics: coordinate with cleaning staff, maintenance providers, delivery services, and building administration
-Assist with childcare logistics such as school drop-offs/pickups, activity scheduling, and supply runs as needed
-Manage expense tracking, receipt organization, and basic bookkeeping entries
Serve as a liaison with local service providers, government offices, and vendors — handling calls, follow-ups, and in-person visits as needed
-Support recruiting operations by scheduling candidate interviews, organizing meeting notes, maintaining CRM/ATS data, and preparing documents
-Maintain organized digital filing systems in Google Drive and ensure documents are up to date
-Assist with event planning and coordination for both personal and business occasions
-Handle ad hoc projects and tasks as assigned by the CEO
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Menos de 1 año en el portal
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